01
Capture the opportunity.
Your branded assessment turns a customer's enquiry into an organised lead.
BUILT FOR VISA & IMMIGRATION AGENCIES
Your visa agency.
Finally, in sync.
From the first enquiry to the final document, give every case, customer and teammate a clear next step. All in VisaWorkflows.
14 days to exploreNo credit card required
Explore plans from ₹1,999/monthYour agency workspace
ONE CONNECTED WORKSPACE
A clearer day ahead.
Case pipelineIllustrative sample records
Documents02
AS
Aarav Sharma
Study · Canada
Passport received
Assigned to Priya
MP
Meera Patel
Study · Australia
Transcripts requested
Assigned to Neha
In progress02
KS
Kabir Singh
Visitor · UK
Application review
Assigned to Priya
RN
Riya Nair
Work · Germany
Follow-up scheduled
Assigned to Aman
Hello, Aarav
Your next step is ready.
Documents, appointments and updates from your agency.
PassportReceived
Academic transcriptsRequested
English language resultsRequested
“Thanks, Aarav. Please upload your transcripts so we can review your next step.”
A team with a clear next step.
Workforce tools on Growth & Pro
Clear ownership
Assigned cases and follow-ups
Shared availability
Appointments and team calendars
Scoped access
Roles, teams and permissions
Document received. Your team is in the loop.
Sample notification · Connected to the right case
Different journeys. One workspace.
- Study visas
- Permanent residency
- Work permits
- Visitor visas
FROM FIRST HELLO TO WHAT’S NEXT
One journey.
Not five disconnected tools.
Leads in one place. Documents somewhere else. Updates lost in the middle. Bring the whole process into one connected workspace.
See how it fits your agency02
Make the next move.
Assign an owner, review the details and keep every follow-up in view.
03
Keep the case moving.
Bring documents, tasks, appointments and customer conversations together.
04
Connect the numbers.
Link invoices, recorded payments and expenses to the work behind them.
LESS CHASING. MORE CLARITY.
A better experience.
On both sides of the desk.
For your customers, a clear next step.
For your team, the context to take it.
“Any update?”
Meet your new answer.
A private, agency-branded space to upload documents, view requests, respond to appointments and message your team.
YOUR AGENCY · SAMPLE PORTAL
Let’s get your documents ready.
Passport copyReceived
Academic transcriptsRequested
Conversations stay with the case.
See the bigger picture.
Without losing the details.
Connect collections, expenses and commissions to your operations. Give managers team context and owners an agency-wide view.
Financial overview
Illustrative report
Sample illustration, not live performance data.
CollectionsExpenses
Your process, your way.
Custom assessments, fields and workflows that fit the services you offer. Unlimited custom assessment fields on every plan.
A team with direction.
Growth & Pro add assignment rules, attendance, leave, payroll and goals. Give each person the right work and access.
Room for your next chapter.
Pro connects multiple branches with branch heads, controlled transfers and consolidated reporting.
Your agency’s data stays scoped to your agency.
Tenant isolation, role-based access and privacy controls are included in every plan.
Simple, transparent pricing
A plan for today.
Room for what’s next.
Start with a 14-day trial, or choose Buy Now when you’re ready. Every plan includes the essentials to process visa cases and keep customers connected.
Your essentials, connected
Starter
Complete visa processing
For focused, single-branch agencies.
₹1,999/ month
Billed monthly · no added tax
Trial: no card required
Buy Now: payment after verification
5 internal users · 5 GB storage
3 active assessments · Single branch
- Assessments, leads, customers & cases
- Visa and study workflows, documents & portal
- Appointments, tasks, email & notifications
- Invoices, recorded payments & case expenses
- Home dashboard and private shortcuts
For growing teams
Growth
Complete agency management
For growing teams in one branch.
₹3,499/ month
Billed monthly · no added tax
Trial: no card required
Buy Now: payment after verification
15 internal users · 15 GB storage
10 active assessments · Single branch
- Everything in Starter
- Departments, workload & custom roles
- Attendance, leave, payroll & payslips
- Staff and partner commissions
- Dashboards, reports & comparison charts
- Goals & staff-performance analytics
- Full auto-assignment rules & advanced assignment automation
Connect every branch
Pro
Multi-branch. More possibilities.
For connected branches and advanced operations.
₹6,999/ month
Billed monthly · no added tax
Trial: no card required
Buy Now: payment after verification
35 internal users · 40 GB storage
Unlimited active assessments · Multiple branches
- Everything in Growth
- Branch heads, transfers & consolidated reporting
- Assessment-performance analytics
- Outbound webhooks & Facilities
A little more capacity. No need to change plans.
Storage ₹79/GB/month · Any user ₹99/user/month · Assessment ₹99/month. No tax is added. Unlimited custom assessment fields are included in every plan. Customer portal accounts do not use internal seats.
Monthly additions are prorated to your billing-period end and recur on renewal. Annual additions are charged for the remaining term before activation. Annual plan discounts do not apply to add-ons. Extra capacity does not unlock higher-plan modules.
The details, side by side.
All plans include Home. Access to a module still depends on each user's permissions, team and branch scope.
On smaller screens, scroll across to compare every plan.
| Included capabilities | Starter | Growth | Pro |
|---|---|---|---|
| Leads, customers and case processing | Included | Included | Included |
| Study institutions, courses and intakes | Included | Included | Included |
| Configurable workflows and assessments | Included | Included | Included |
| Document requests, review and customer portals | Included | Included | Included |
| Tasks, appointments and calendar | Included | Included | Included |
| Email, notifications and agency branding | Included | Included | Included |
| Invoices, payments, receipts and case expenses | Included | Included | Included |
| Basic user and permission management | Included | Included | Included |
| Imports, record exports and data cleanup | Included | Included | Included |
| Departments and advanced team management | Not included | Included | Included |
| Attendance, office networks and leave | Not included | Included | Included |
| Payroll and payslips | Not included | Included | Included |
| Staff, manager and partner commissions | Not included | Included | Included |
| SLA policies and configurable task rules | Not included | Included | Included |
| Dashboards, reports and personal comparison charts | Not included | Included | Included |
| Custom roles | Not included | Included | Included |
| Financial dashboard and reporting exports | Not included | Included | Included |
| Multi-branch operations and transfers | Not included | Not included | Included |
| Full automatic assignment | Not included | Included | Included |
| Goals and staff-performance analytics | Not included | Included | Included |
| Assessment-performance analytics | Not included | Not included | Included |
| Outbound webhooks | Not included | Not included | Included |
| Facilities | Not included | Not included | Included |
| Tenant isolation, security and privacy controls | Included | Included | Included |
| Combined customers + leads | 5,000 | 25,000 | 1,00,000 |
| Active cases | 1,000 | 5,000 | 20,000 |
| Custom email templates | 10 | 50 | Unlimited |
| Custom workflow templates | 5 | 25 | Unlimited |
| Custom roles | 0 | 5 | Unlimited |
| Custom assessment fields | Unlimited | Unlimited | Unlimited |
Unlimited configuration counts remain subject to your storage allowance, permissions and security limits. Existing subscriptions may retain earlier feature access. Online payment uses Razorpay Checkout; auto-pay requires a separate mandate. Accounting sync and SMS/WhatsApp integrations are not included.
Before you begin
Good questions.
Straight answers.
Every agency works a little differently. Let’s see how VisaWorkflows fits yours.
Talk through your requirementsHow does the 14-day trial work?
Choose a plan and verify your email. We sign you in automatically so you can set up your agency and explore the features, users and storage included in that plan. No card is required. Starting a trial does not authorise an automatic payment.
What happens when I choose Buy Now?
Verify your email, get signed in automatically and review your payment before completing checkout through Razorpay. Buy Now does not start a trial: your paid subscription begins only after payment confirmation. Then complete your agency setup and invite your team. Recurring auto-pay requires your separate approval.
What if my trial or subscription expires?
Access is suspended for the tenant and its staff, but expiry does not itself delete agency data. The owner can still sign in with payment-only access to renew. Staff and agency records stay locked until payment is confirmed. Manually suspended accounts need platform support.
Which plan is right for my agency?
Starter brings together leads, cases, documents, the customer portal and core financial records. Growth adds advanced team management, attendance, payroll, assignment rules and reporting for one branch. Pro connects multiple branches and adds advanced operations. Compare the full feature list in Pricing.
How does annual billing save me money?
Pay for a year upfront and save 10% on Starter, 15% on Growth or 25% on Pro compared with twelve monthly payments. The plan cards show the full annual charge and its monthly equivalent. No tax is added. Plan discounts do not apply to add-ons.
Can we use our own forms and agency branding?
Yes. Create assessments with your own fields and brand your public assessment and customer portal. Unlimited custom assessment fields are included in every plan. The number of active assessments depends on your plan and any paid add-ons.
What if we need more users or storage?
Add storage for ₹79/GB/month, internal users for ₹99/user/month or assessments for ₹99/month. You pay for the remaining billing period before the capacity is added; charges recur on renewal. Customer portal users do not use staff seats. Extra capacity does not unlock higher-plan modules.
Can I bring my existing agency records?
VisaWorkflows supports record imports and exports. Book a demo to review the supported fields and your migration needs before moving your data. You can explore the workflow with a trial before deciding on a paid plan.
YOUR 14-DAY TRIAL STARTS HERE
Make your next case
a better experience.
For your customer. For your team. For you.
Bring the whole journey into one organised workspace.